SHAZ Micro
ERP
SME
is an enterprise suite of business
applications with end to end integration among inventory,
production, planning, quality control, finance, Asset and human
resources management. This Software is conceived and developed
based on business domain intelligence in an effort to provide our
clients with real time business solution with greater simplicity
and user friendliness.
Business application helps in managing
trade and business flow without any hassles, control and
maintenance in terms of enquiries, quotations, orders,
receipts, deliveries returns, etc., Costing methods such as LIFO,
FIFO, standard costing and weighted average are some of the
outstanding features of this software. This software helps to
significantly improve and maintain inventory accuracy, by
generating a sophisticated cycle count plan and cycle count
frequency.
Finance
is a set of applications that address the budgeting needs,
accounting and cost management of your enterprise. It has five
modules - General Ledger, Accounts Payable, Accounts Receivable,
Asset Management and Management Accounting. This application offers
the ease of use to maintain the financial books of your enterprise.
The user has the flexibility to define, reconcile, and close
financial periods according to convenience improving visibility and
better financial control. A wide spectrum of built in and
customized MIS reports keeps you posted. Suspense account back
tracking and fool proof check on the advances keeps your payments
under control. Multi currency definitions and conversions between
the currencies are handled with greater simplicity.
Human Resources module of
SME is a generic business rule based
process driven system that adapts to your changing business trends
and equips to stay ahead with better HR policies for better
employee retention. It offers a complete hire - to - retire
solutions for better HR practices. This software provides a
sophisticated GUI based executive information system to visualize
HR related data and enables you to consolidate employee information
even in widely distributed organizations.
The important features of
SME are:
· Multi
currency system.
· Multi
warehouses / Locations
· Multi
location inventory data
· Multi
unit Measurements
· Multi-level
customer based pricing
· Multi-level
vendor based pricing
· Multi-Role
Users
· Barcode
based Items scanning
· Barcode
based Employee attendance
· Classifications
of materials
· Colour
and Size Management
· Bill
of Material
· LC
Based Trading (Purchase & Sale)
· Versatile
stock transfer between different warehouses
· Automatic,
Manual and User-defined Voucher numbering
· Financial
Year Management
· Customised
Financial Account Heads
· Banks
Management
· PDC
Management
· LC
Management
· Back
dating of transactions
· Customized
cheques formats
· Credit
Note & Debit Note
· Credit
Card Payment System With Automatic Bank Charges Calculations &
Deductions
· POS
· Counters
Wise Employee Shift management
· Counter
Wise Employee Sales calculation
· Vouchers
Based Discount calculation
· Invoice
Holding provision
· Cash
& Credit Card based Receipts compilation
· Assets
Purchase & Dispose Off
· Automated
Asset Depreciation calculation & posting according different
methods.
· Asset
depreciation Schedule
· Asset
services to calculate maintenance & installation
cost
· Leave
Management
· Annual
Leave Management according to different domain
rules.
· Employee
Attendance
· Customized
salary allowances and deduction calculations
· Automated
Over Time Calculations
· Employee
Loan & Advance Management
· Production
· Product
costing
· Job
costing
· Work-in
Process
- Ensures high level Role based security thro the password system
with four levels of access.
· Multi-user
network entry.
· Multiple
database support (MS SQL Server, MS Access,
Oracle)
· Automated
reminders for Issued & received PDC to calculate expected
payments & receipts in specified period.
· Automated
reminders about different documents validity like Employee Visa
& Passport.
· Automated
reminders for Items Re Orders.
· Web
user interface to view reports through internet.
· Over
**0+ Pre-defined reports
· Estimation
of Cost and Project accounting
· Bank
Reconciliation
· Data
integration from punched card reader
· Project
Costing with Project wise and Stages wise
approach
· Automated
Project Approvals Updates
· Daily
Site Report
· Material
Requests from Sites
1. Major
Modules
- Functions of Business Application
- Functions of Finance Application
- Functions of POS Application
- Functions of Asset Application
- Functions of Inventory Application
- Functions of Human Resource Application
- Functions of Payroll Application
- Functions of Production Application
- Services and Consultancy Application
- Security
- Reports
SMEDistinctions
Multi Currency
SMEmakes
possible to execute all business transactions in any currency and
to view reports as well. Company will have one base currency in
which are financial reports are to be compiled and display. This
currency has to be configured while creating profile of company in
system. If transactions are needed to be execute in other than
company base currency then SME has a
versatile and comprehensive module to draft currency exchange rates
in system and these rates will be available automatically in
transaction but even in editable state. User can enter any
Trading, Finance or POS transaction in system using any currency
with provision of exchange rate to a company main
currency.
Multi Unit
Conversion
The system provides the flexibility of
conversion of Unit of measurement. Multiple units can be mentioned
for an item in system. While defining item in system, user can
configured one base unit of item in which mostly that item is
measured for inventory and he can also mention n numbers of other
units which can be used in business transactions. Now this item can
be used in any business transaction in any unit.
Letter Of Credit
LCbased
trading is important feature of SME.
SMEdo not treat LC just as Reference No
in trading transaction but it has a comprehensive and professional
approach oriented module to execute LC based trading transactions.
Like real time scenario,user can open one LKC in system and use
that LC to generate purchase order and once this transaction is
completed then LC can be closed to have accounts entries in
accounting books. All business rules are being followed in system
like Purchases up to LC limit etc.
Asset Management
SMEalso
manages assets as they are needed to be according to accounting
standards. SMEconsiders an asset more
than one Ledger and it gives a complete module to user to define
all assets as Live entities of business and to calculate
depreciation in automated fashion. Once user defines one Asset in
system then SME can generate one depreciation schedule for that
asset and asset state report according to its book value. Asset
maintenance is another very important feature of
SME which is used to keep history of
maintenance costs of an assets in tangible (Equipments &
Devices) and non tangible (Labor or services)
forms.
Post Dated Cheques
(PDC)
SMEhas
complete module to use PDC in business transactions. As PDC can be
received from an external entities of business like customers and
it can be issued to External entities like Vendors so
SMEgives both options to user to issue or
receive PDC in system. User can issue and receive cheque in system
and it will be a live element of business to track its status in
future whether is was honored or dishonored.
SME can issue or receive two types of
cheques i.e. Fresh cheques (First Time) and Cheques against
Previous bounced cheques. SME can
generate history report of a customer about all cheques received
from him/her.
Cheque Printing
Engine
User can define cheque format of a bank while
defining bank in system. In future when a cheque is issued from a
bank account then SMEautomatically prints
that cheque according to that format. In case of change in
cheque format by bank, user can reconfigure cheque printing
settings of that bank to print cheques according to new
format.
Reminders
SMEacts
as Reminding Agent providing reminders about different business
objects and business processes. System can remind user in three
types of situations i.e.
- Expiry
- Liability
- Recovery
SMEcan
remind user about expiry or validity of a business element like
Visa and Labor Card expiry of an employee. It can also give
reminder to user about liability like payment of
PDC.SME can also remind user for recovery
of an asset like Payment Collection against PDC from a customer.
SME keeps these reminders flexible by
giving choice to user to configure them according to requirements.
If users do not want any automatic reminder then he can configure
these reminders settings in system to block their automated
publishing but still these reminders will be available to user with
manual accessibility.
Data import and
export
This package is one of the most
open-ended packages today. It allows export of data to other
environments and also import of information. Add this package
and build future requirements around this package.
Multi-Site
Communications
It is used by companies with multiple
branches or locations, allowing for
systematic updating of databases. Each branch can automatically
send and receive data.
Web Interface for
Reports
SMEhas one web interface to view reports using
internet. Users can view, export and print reports using that
interface from anywhere through internet.
E- Business
E-Business is an Internet based
Business-to-Business desktop solution that enables companies to
centrally manage all their Order processes using a single
platform. Customer can order through the web and auto
confirmation of order is sent to the customer by e-mail.
Customer can view the order status right from the desktop.
The order details and dispatch details are updated on the
web.
Integration with external
application and devices
SMEdesign and
architecture is enough flexible and customizable to be integrated
with any type of external application or device/equipment through
its API. It can be integrated with any other application to access
its database or share some features unite functionality and
outputs.
SME can also provide access to
its database to other applications through its own interface to
compile reports or to share data. Hardware level integration is
also possible in
SME. It can be connected
with any device/equipment/plant like production plants to develop
real-time system.
SME can gather data from
devices and equipments for further processing or generating
reports.
o1.1
Item Creation
The various items maintained in the business transactions are
classified into different categories. Further, the items can
be categorized into Raw Material, Finished and Service type.
Multiple Colors and sizes can be mapped with one item and system
can generate purchase, sales & inventory reports on item, Color
& size bases separately. To make safe user from operating
overheads color and size are optional in
SME and these will be available in
transactions only if user select those for item. As mentioned above
that system supports Multi-Unit transactions so multiple units can
be defined for one item.
SMEhas provision
to use Item in any transaction in any unit. While defining item in
system, purchase and sale account is also mentioned to record
accounts affects in finance module of all items relevant
transactions.
1.2 Customers &
Vendors
SME has option to create vendor and
customer masters with some mandatory and optional parameters.
Vendors and Customers can be categorized in system to have isolated
view of general and analysis reports. These vendors and
customers are also mapped with their financial accounts so that all
their transactions will have automatic accounts entry in accounting
books to maintain their ledgers and to compile Accounts Payable and
Receivables reports.
SME also makes
possible to maintain Customer and Vendor wise Item pricing and
these prices are automatically available in all Customers and
Vendors relevant transactions but still that price is in editable
state. Customer & Vendor wise pricing is a valuable analytical
equipment to maintain item wise price log of each Vendor and
Customer for price comparisons.
1.3 PurchaseRequisition
The items requested by various departments are raised against
requisition for purchasing the items. The requisition is
forwarded to the purchase department to raise RFQ or purchase order
after approval. The finished goods requisition is raised by
the marketing department and passed to the Planning and production
control department. The raw material requisition is raised
from the production department for the purchase of raw
materials.
1.4 RFQ
RFQ is raised to the Supplier for getting price quotation.
The RFQ is based on the customer Enquiry for trading and
requisition for internal purchase. The RFQ can also be raised
directly. The item information can be retrieved automatically
from enquiry or requisition.
1.5 Purchase Quotation
The Purchase quotation is entered while getting the actual quote
from the vendor for the RFQ or direct. The purchase quotation
has a quotation no. for reference and the item details with
quantities, price, and discount and currency information. The
supplier quotation is made directly or based on enquiry or
requisition.
SMEhas option to save soft
copy of original quote in system received from vendor to keep
history. Purchase departments can receive multiple quotations from
vendors against one RFQ and save them in
SME.
1.6Purchase Order
The Purchase Orders are raised to the vendors
for purchase of materials. The vendor Purchase Order can be
raised based on RFQ, by purchase requisition. Purchase order can be
raised even directly without providing RFQ or purchase requisition
no if user does not need to track purchases against a particular
purchase requisition. The Vendor Purchase Order has billing and
shipping details, terms of payment, delivery schedules and tax
information. The purchase order can be cancelled, closed or
revised fully or partially. Once Vendor Purchase Order is raised so
it will effect only in accounts and it will have no effect on
inventory.
1.7Purchase
(Cash)
Cash purchase is also possible in
SME. While entering Purchase, user has to
mention account name from which payment is made to Vendor. Cash
Purchase can be referenced with Purchase Requisition by giving
Requisition no. The Cash Purchase has billing and shipping
details, delivery schedules and tax information. Like Vendor
Purchase Order Cash Purchase also just effects
accounts.
1.8 Item Receipt
Item Receipt (GRN) is prepared for the receipt
of materials against Purchase Order or Cash Purchase from the
vendor. Items can be received from Vendor against one Purchase
Order or Cash Purchase Partially by raising multiple item receipts
notes (GRN) against one purchase order or Cash Purchase. While
generating this transaction, Store & Store location can be
mention if inventory has to be manage store wise but Store and
Store Location are optional. GRN will affect inventory and it will
have no effect in accounts.
1.9 Vendor Payments
Vendor Payment transaction is entered to pay
bills, advance to Vendor and to get refunded money in case of
Purchase Return. SME has provision make
payments in three most common ways i.e. Cash, Credit Card and
Cheque. Payments can be made in any currency and if currency is
different from company currency then exchange rate is to be
mention.
1.*0 Purchase Return
Purchase Return records the material returned
to the vendor in case of rejections due to poor quality control or
excess supplies.
SME makes possible to return items
partially against one Purchase Order or Cash Purchase by generating
multiple Purchase Returns transactions. Items Return can be
referenced with Purchase Order and Cash Purchase using their
respective system generated unique numbers.
Just like Purchase Order or Cash Purchase this transactions effect
reflects only in accounting books.
1.*1 Item Return
Item Return note is prepared return items
physically to Vendor due to quality checks and any other reasons.
Items can be returned to Vendor against one Purchase Return
partially by raising multiple item return notes against one
Purchase Return. While generating this transaction, Store &
Store location can be mention if inventory has to be manage store
wise but Store and Store Location are optional. Items Return Note
will affect inventory and it will have no effect in
accounts.
1.*2 Sales Quotation
The Sales quotation is made to send the quote to the customers for
their enquiries. The customer quote can also be raised without
enquiry. The Sales quotation has quotation no. and the item details
with quantities, rate, discount, currency, billing and delivery
information.
1.*3 Sales Invoice (Cash/Credit)
The generation of Sales Invoice is based on the
Sales quotation or direct from the customer and the product
specification. Through this we can specify the complete order
details which include billing address, delivery Instructions, Terms
of payments, Taxes & Duties, currency, delivery date and other
statutory forms requirements. Sales Invoice can be Cash or Credit.
SME has two separate forms to enter Cash
and Credit Sales. In Case of Cash Sales user has to mention an
account in which receipts from customer have to be debited.
SME makes possible to mention Sales
Person while raising Sales Invoice if Company has policy to check
Sales Men Wise Sales to entitle them commission on sales bases but
its also optional parameter to make SME
flexible to fulfill maximum domains business rules. The sales
invoice can be cancelled or closed partially or completely.
Purchase Planning is generated based on the Customer Order and the
raw material requirements. Based on the purchase plan,
purchase department plans its purchase schedule.
1.*4 Item Delivery
Note